Under what conditions, if any, do you think it is appropriate to use e-mail to notify an employee that he or she has been laid off or fired? Why is e-mail usually considered an inappropriate channel to convey this information?

This is an excellent thinking question because the discussion can go in a variety of directions. With respect to the first part of the question, expect students to connect the communication medium with ethical values and sensitivity to saving face. Students might also mention situations where many people are being laid off, whereby e-mail is more efficient. But of course this raises the concern that the efficiency of e-mail represents its callousness for such personal and sensitive matters.

Students should also recall the problems with e-mail described in this chapter. E-mail is subject to flaming – the receiver may reply harshly via e-mail to the lay off notice whereas a face-to-face meeting may be more civil. E-mail lacks emotion, so it is difficult for the sender to convey his or her sadness at having to announce the layoff. E-mail is asynchronous, so the sender does not receive instant feedback from the person being laid off. This can be a problem because the sender cannot change the style of message quickly enough to avoid conflict or confusion.

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